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11 more design tips for maximum response

November 29, 2013 by Leave a Comment

Last time we looked at how to design your fundraising letter for maximum response. This time we’ll look at a few other aspects of design in the fundraising package that will help you achieve maximum response. For example…

1. If you have an element in your package with a photo or illustration, always use a caption with it. The visual will attract attention so you should take advantage of that by having a caption that relates to the photo or illustration plus builds the case for a donation. Simply, a photo or illustration without a caption is an opportunity lost.

2. Do not make the mistake of running a headline or even worse, running body copy across photos or illustrations. It reduces the effectiveness of the visual and makes the copy hard to read.  Usually best to have the headline above the visual with a caption below.

3. And speaking of a lost opportunity for copy, most mailers don’t use the back of the envelope. Think about it. In order to open the envelope, you have to turn it over to get under the flap, so you spend a fair bit of time on the back. It’s a good place to write some extra copy.

4. Here’s a small tip that will help get the letter read in its entirety. It’s a tactic that takes a bit of effort but should help get the reader to turn to page two. What you do is, ensure that the first page of your letter ends in the middle of a sentence and if possible in the middle of an important thought. This forces the person to turn the page to find out how the sentence ends. One problem is that the “board” or others who must approve the letter will tell you that you shouldn’t do this. But they are the same people who tell you not to begin a sentence with “and” or “but”. And they must be reminded that they are not professional copywriters.

5. Usually we want the reader to read the letter first because it is the most powerful selling tool in the package. One way to help that to happen is to repeat the envelope copy at the top of the letter. That way, especially if the letter is nested in the envelope properly, the first thing the reader sees when they open the envelope is something familiar. They go to it and read from there as a continuation of the process that enticed them to open the envelope.

6. Here’s something that is not a “must” but is almost sure to increase response. If your budget can afford an involvement device, like a sticker, use it. It almost invariably will increase response. But it does add cost so you have to test to be sure that the increase in response pays for the increased cost.

7. Here is something to avoid – setting type in reverse (white type on a black or coloured background) when there is more than just a sentence or two. More than that and reading is too difficult. Readers hate copy set in reverse but unfortunately, designers love it and continue to use it.

8. And another thing to avoid – not having enough contrast between the type and the background. Setting blue type on a 20% blue screen background may look nice but it won’t get read. You need to have lots of contrast and best of course is black type on a white background.

9. Do not put a period at the end of a headline, even if it is a sentence. The purpose of a headline is to attract attention and motivate the reader to read more. A period is a subconscious message that says “the end” so the reader is getting a mixed message. Granted this is a very small thing but all the small things can add up to make a difference.

10. Avoid numerous type-styles and faces within your package. Some people are still smitten with the ability to use various faces and then reverse, bold, italicize or outline each one of them. Remember, the best typesetting is never noticed by the reader.

11. And finally, avoid using too small a type face in the letter or in the brochure. This is absolutely critical when your audience is older. And if you absolutely must use a small typeface because of space limitations, use a sans serif face – it is easier to read when small.

Filed Under: Direct Mail, Donation Thank-You Letters, Donor Acquisition, Donor Communications, Donor Cultivation, Donor Newsletters, Donor Retention, Donors, Event Fundraising

How to design your fundraising letter for maximum response

November 14, 2013 by Leave a Comment

In the last newsletter we extolled the virtues of long copy. This newsletter will go over a few design guidelines that will help ensure your long copy gets read. And that in a nutshell is the sole purpose of design in direct mail – to get the copy read. Design on its own does not sell. But it is critical because if it doesn’t do its job, the copy will not get read and response will suffer.

In general, design plays a very secondary role in fundraising. When you’re asking for money to support your cause, expensive looking packages may seem wasteful to the reader and convey the wrong impression.

On the whole, most of the same design rules that apply to all direct mail apply to fundraising. One major difference is that the format and the components are not as variable as in other direct mail. You will rarely see self-mailers, postcards, catalogs, magalogs or the like. They don’t work in fundraising because they don’t have the personal feeling and can’t trigger the emotional reaction that only an envelope mailing can provide.

And that’s why in fundraising the format is generally the traditional direct mail package – an outer envelope containing a letter, a reply device and a BRE (business reply envelope – postage paid) or CRE (courtesy reply envelope – postage not paid). Here are a few basic design guidelines for these components that will help maximize response:

White space: How to make your letter look easy to read

As in all direct mail, the letter is by far the most important element. It does the main job of selling. You have to design your letter so that it looks like it will be easy to read. And that means for starters, your letter should have lots of white space. Nothing turns a reader off like staring at a page that is dense with type. It looks like a challenge and hard work so they don’t even begin to read.

To create that spacious look your letter should follow the same basic rules as in other direct mail letters, such as:

  • Short sentences and short paragraphs. Long sentences and long paragraphs will give you that dense look you want to avoid. I try to keep my paragraphs no longer than 3 lines, 5 at most. And sometimes for emphasis, the paragraph may be only 1 line.
  • Indented paragraphs. Again, this will give you a little more of that vital white space.
  • At least a 1.25″ margin on the sides of an 8 ½ x 11 page. Again, more white space
  • Double space between paragraphs. This again creates more white space for easier readability.

7 design tips for your fundraising letter

  • Use black ink. Blue ink may be pretty but black ink is easier to read and it is what people are used to.
  • Use a serif typeface. Designers often like to use a sans-serif face because it is cleaner and more modern. And that may be true but a serif face is more readable. Case closed.
  • Underlining is good but don’t use color, especially don’t use red – it’s too much like “junk” mail. And don’t underline whole paragraphs – just key sentences and phrases. Remember, too much emphasis is no emphasis.
  • One tactic worth testing is to use handwritten notes in the margin of the letter. Just make sure they’re in the same handwriting and the same ink color as the signature (preferably blue). And as with underlining, be careful not to overdo – use a maximum of 2 or 3 notes in a letter.
  • Avoid all caps in the letter. All caps screams your message and screaming is not what you want to do in fundraising.
  • Remember that people who give to non-profits are usually older, so keep type sizes a bit larger – no smaller than 11 point Times Roman, better is 12 or 13.
  • Be careful not to look too expensive, especially with your choice of paper. Stick with inexpensive bond in white or near white color.
Filed Under: Direct Mail, Donor Acquisition, Donor Communications, Donor Cultivation, Donor Retention, Donors

For best response, you need to write to responders

October 16, 2013 by Leave a Comment

Have you ever heard the idea in direct marketing copy-writing that you should ‘write to responders’?

I tried googling ‘write to responders’ and ‘writing to responders’ but got no relevant results, which is surprising considering the importance of this notion.

The idea of writing to responders is a nugget of advice I was given many years ago by a true wizard in direct mail. He told me that when writing copy for response, I should not write to everyone in the audience but rather I should write to responders.

So what does it mean to write to responders?

It means you should write your copy for those in your audience who have a propensity to respond. Your copy should not try to convince everyone in your audience. It should be aimed at those most likely to respond.

Before we look at how to do this, let’s first consider why you should do this because you may rightly be thinking: “Why not try to convince everyone?” The answer is very simple. It’s because the printed word – direct mail or any kind of direct response copy – has a limited power to persuade.

Let’s take an example.

Let’s say you want to solicit support for a political party. If you could speak to your prospects in person or even over the phone, you could be forceful and control the conversation. You could deal with objections and use your personal charisma. And you might be able to change a few minds and persuade some people from other parties to switch. But you can’t do that with direct mail copy. You can’t deal with objections. You can’t use your charisma. In fact you can’t even be sure that anyone will even read your copy.

People will only read your message if they want to. And they will want to only if they have an interest in your message. In just about any audience, there will be many who will be indifferent or even hostile to your message and copy will not do well at turning these people around.

The bottom line – written copy doesn’t have the persuasive power to change minds.

But it does have the power to tickle the interest that is already there. If there’s a tiny spark, copy can kindle it into a flame. Back to the political fundraising example. Copy is great for getting people who are already members or supporters to continue their support but would not do well at getting people to switch parties. In short, the best use of DM copy is to preach to the converted.

So how do you ensure that you are preaching to the converted? Just make sure that you choose the right lists. The better the list, the stronger the predisposition to your offer. With the right list, you don’t so much have to create interest as to arouse and capitalize on the latent interest that is already there. As in all direct mail, the list is the most important determinant of response.

There are several ways to aim your efforts at those who might have a propensity to respond.

For one thing, you have to get to the point early in your copy. Your message is competing with many other messages. Plus people don’t have time to waste. If you believe your audience will want to know about your mesage, don’t hide it. Put a strong statement on the envelope or in the headline. This will allow people to quickly recognize: “This is something I’m interested in. I should read this”.

Another way to write to responders is to take a more assumptive attitude. Use a more forceful tone in your copy as opposed to less forceful. Some copywriters take a lowest common denominator approach and weaken their copy down for all readers.

And another example of writing to responders is to use long copy.

If you want everyone to read your copy you could write very short copy. You will get higher readership but less response. The length of copy – why long copy usually works best – is the subject a future newsletter. For now, please accept the notion that long copy works better. It will get less readership but higher response.

So quick recap:

For best response get to the point quickly, be forceful in your tone, don’t be afraid of longer copy and last and most important, use the right lists.

Filed Under: Direct Mail, Donor Acquisition, Donor Communications, Grant Writing
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